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Position Title:Operations Associate
Reports To: Executive Director
Open until: Friday, July 25


Position Summary:
The Operations Associate is responsible for supporting Headwaters Foundation’s administrative and operational needs.

Responsibilities:

Administrative and Operations

  • Provide operations support to all departments, including: purchase of new and/or upgraded equipment, records retention, and purchase of office subscriptions, coordinating workflow, maintaining business relationships with vendors, and purchase and maintenance of office supplies.
  • Provide administrative support to Executive Director and Development Director, including: information management, maintaining paper and electronic filing systems, coordinating and managing meeting logistics, copy editing, as well as the supervision of office volunteers and interns.  
  • Provide project management support: coordinate logistics and workflow, conduct research, collect and analyze data, and develop reports


Development and Special Events

  • Manage donor database, including: infrastructure and workflow, gift processing and acknowledgment, tracking and reporting.
  • Manage grants, including: grant writing and reporting, working with staff to gather relevant information, and keeping accurate hard and electronic files
  • Coordinate annual appeals, including: creating and tracking appeals calendar, segmenting target lists, and writing copy.
  • Assist with special event planning and logistics


Board Administration

  • Work closely with the Executive Director and Finance Director in the management and preparation of Board materials and activities.
  • Coordinate logistics for Board and committee meetings. Attend meetings to record minutes and provide meeting support.


Qualifications:

  • The ideal candidate will have 2-3 years of work experience, and Associate’s degree. Bachelor’s degree preferred.
  • Strong organizational skills, including ability to skillfully handle multiple assignments, establish priorities and procedures, and attention to detail.
  • Strong writing and copy editing skills.
  • Experience managing databases (Raiser’s Edge, preferred), websites, and email systems
  • Proficiency with current office/computer technology and the ability to manage outside vendor relationships to mutual benefit of Headwaters and the vendors.
  • Experience leading or collaborating on special projects.
  • Ability to apply critical thinking and problem solving.
  • Competent with Microsoft Office product suite, especially Outlook, Word and Excel


Shared Expectations:

  • A commitment to Headwaters’ mission.
  • Willingness to advance strategic goals and outcomes established by the Board and the Executive Director.
  • Compliance with all operating policies and procedures of Headwaters.
  • Strong interpersonal skills, commitment to a collegial work style and mutual accountability.
  • Self-motivation and flexibility.
  • Ability to work with diverse class, race/ethnic, sexual orientation, gender identity, and differently-abled communities.
  • Ability to work as part of organizational teams on special projects.
  • A sense of humor.


To Apply:
Send your cover letter, resume and three references to kate.nelson@headwatersfoundation.org. Please use subject line: Operations Associate. No phone calls.

 

Volunteers

If you are interested in volunteering with Headwaters Foundation for Justice contact admin@headwatersfoundation.org or 612 879-0602 ext. 15.

  

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